SERVICES:

Event & Site Management

Practical, people-focused event management that keeps sites organised, teams informed and audiences moving safely.

I provide event and site management for festivals, public events, performances and temporary venues. Coordinating the people, spaces, schedules and infrastructure needed for successful live delivery.

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What I Can Offer

Successful events depend on far more than what happens on stage. Audiences need to move safely through the space, artists and contractors need clear information, infrastructure must arrive in the right order and everyone involved needs to understand how the site will operate.

I help turn event ideas into practical, workable environments. My involvement can begin with early site planning, permissions and event documentation, or focus on setup, live delivery and de-rig. I can manage a complete site or provide additional support within a larger event team.

My approach balances structure and safety with the atmosphere the event is trying to create. The aim is not simply to control the site, but to make it work well for audiences, artists, organisers, contractors and partners.

I work with:

Festivals and Public Events
Site planning and live coordination for outdoor events, city-centre programmes and public celebrations.
Arts and Cultural Organisations
Practical delivery for performances, installations, community projects and cultural programmes.
Event Producers and Agencies
Additional management capacity for complex schedules, suppliers, contractors and event teams.
Venues and Temporary Spaces
Support for established venues, pop-up locations and spaces not normally used for performance.
Councils and Project Partners
Clear liaison around public spaces, permissions, access, safety arrangements and event operations.
Community and Educational Projects
Professional support adapted to different audiences, budgets, facilities and levels of experience.

Ways I Can Help

Site Planning and Logistics

Turning the event concept into a workable site layout, delivery plan and operational structure.

Event Management Plans

Producing clear documentation covering responsibilities, timings, site procedures, communications and contingency arrangements.

Licensing, Safety and Permissions

Considering licensing conditions, permissions, risk management and other requirements as part of the wider event plan.

Contractor and Supplier Coordination

Keeping technical suppliers, infrastructure providers, security, first aid and other contractors informed and connected.

Audience, Artist and Access Planning

Considering how audiences, performers, staff, volunteers, deliveries and vehicles move through and use the site.

Live Delivery and De-rig

Coordinating setup, event operations, changing circumstances and the safe removal of equipment after the event.

What This Means For You

A Site That Works

The layout, access routes, infrastructure and operational areas are planned around the needs of the event and the people using them.

Clear Coordination

Organisers, contractors, artists, staff and volunteers understand what is happening, when it is happening and who is responsible.

Safe, Responsive Delivery

Potential problems are considered early, while the live event remains calm, adaptable and welcoming.

How I Work

Scope

Understand the event’s purpose, programme, audience, site, capacity, schedule and practical requirements.

Plan

Develop the site arrangements, documentation, responsibilities, contractor requirements and operating procedures.

Prepare

Confirm access, infrastructure, staffing, communications, briefings and contingencies before activity begins on site.

Deliver & Review

Coordinate setup and live operations, respond to changing circumstances and capture useful learning after the event.

What Might Be Included

Every event is different, so the scope is agreed around the site, programme and level of support required. Depending on the project, my involvement may include:

Initial event and site scoping
Site visits and feasibility reviews
Event management plans
Site plans and operational layouts
Production and event schedules
Risk assessments and safety documentation
Emergency and evacuation planning
Licensing and permissions liaison
Access, delivery and vehicle arrangements
Temporary traffic and site-access planning
Audience movement and queue planning

Accessibility considerations
Artist and backstage requirements
Contractor and supplier liaison
Technical supplier coordination
Security and first-aid coordination
Staff and volunteer briefings
Communications and radio planning
Setup and de-rig schedules
Live site management
Incident reporting and event logs
Post-event review and debrief

Why Work With Me?

My event and site management work is supported by more than 20 years of experience across festivals, theatre, public events, venues, temporary spaces and community projects.

Because I have also worked in technical production, venue operations and creative producing, I understand how decisions about the site affect the programme and how creative or technical choices affect the public-facing operation.

I am comfortable working with organisers, councils, artists, contractors, volunteers and members of the public. I plan carefully, communicate clearly and remain calm when weather, timings, spaces or requirements change.

20+ Years’ Experience

Practical experience across festivals, performances, venues and cultural events.

Whole-Site Perspective

Planning that considers audiences, artists, contractors, infrastructure and live operations together.

Clear Communication

Useful information and briefings that help different teams work confidently alongside one another.

Calm Live Delivery

A measured and responsive approach when schedules, conditions or circumstances change.

Selected Work

Party In The City

Bath Festivals · Site Manager

As Site Manager for Parade Gardens, I coordinated artists, crews, contractors, volunteers, security, first aid and audience movement during Bath’s major city-wide celebration of live music. I also supported wider event planning and liaison with Bath Festivals and council partners.

Technical,Production,Event Management,Site Management,Event & Site Management

Forest of Imagination

House of Imagination and Grant Associates · Producer

Creative production and site coordination for a public arts programme that transformed familiar Bath spaces through installations, performances and participatory work. The project brought together artists, venues, partners and delivery teams across the city.

Bath Choirs Festival

Green Park Station · Technical and Event Management

Technical and event management for a large-scale choral event at Green Park Station, coordinating health and safety, staging, sound and lighting for choirs of different ages within a distinctive public venue.

Bath Theatre Matters Conference

Theatre Bath · Producer and Event Manager

Produced and managed a conference at Bath’s Guildhall, bringing together theatre companies, venues and policymakers for panel discussions, presentations and networking focused on the future of performance in the region.

I worked with Luke on several medium scale theatrical productions over three years and found him to be a thoroughly competent, knowledgeable, professional Lighting Designer and Production Manager. He is highly creative and adaptable and worked well in high pressure situations with tight deadlines. He also has excellent communication skills and is a great team player. He developed an excellent rapport with the students and maintained patience and professionalism throughout. I wouldn’t hesitate to recommend him to any prospective employer.

Mark McCready

Planning a festival, public event or temporary venue?

Whether you need support developing the site plan, preparing event documentation, coordinating contractors or managing live delivery, I can help create an environment that is organised, safe and welcoming.